08:29 am - Thursday 20 September 2018

Fleet Management Software

By Amalawi - Sun Oct 26, 7:17 pm

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Malawi: Techno Brain, Africa’s leading custom software application development multinational company, has started operating an Automated Fleet Management Information System at one of Malawi’s major ministries, the Agriculture, Irrigation and Water Development Ministry.

The fleet management system becomes the first of its kind in the public service in Malawi.

The system, which became operational earlier this month, has been described by minister responsible Allan Chiyembekeza as historic considering that the sector plays a very critical role in the national economy.

“The Automated Fleet Management System is expected to improve the management and efficiency of the ministry’s fleet operations,” he said.

He said he believes that the ministry’s deliberate effort to develop and operationalise the system should be comforting enough on the part of their development partners on their resolve to prudently manage resources at their disposal.

Chiyembekeza said the system will ensure that the ministry is prudent in use of government as well as donor resources in delivery of its programmes in the sector.

Minister Chiyembekeza

Minister Chiyembekeza

“As we all know there is always a People factor in any system,” he said. “So this system will only be able to deliver the desired result if we are committed to its implementation as designed.”

“Currently, it accounts for approximately 30 percent of the Gross Domestic Product (GDP), employs about 80 percent of the workforce and contributes 80 percent of all export earnings and provides a livelihood for 70 percent of the population that rely on agriculture,” he said.

He therefore said the need for use of vehicles is therefore critical to achieve economic prudence for the country considering that Government has identified agriculture as a key priority among the nine priorities of the Malawi Growth and Development Strategy which it demonstrates in the government’s annual budget allocations over the years with the sector consistently receiving the highest proportions.

Chiyembekeza said when these resources are made available to this sector, implementation is done by different players to deliver the services and he therefore pointed out that the actual expenditures constitute procurement of goods, services and works.

“There are also operational expenses in the process related to internal travel and this is very important for this sector as we increase interface with farmers to disseminate various technologies and messages as well as supervise and monitor implementation of the activities,” he said.

He said the system will only be able to deliver the desired result if officials are committed to its implementation as designed.

“The Ministry will extend use of this system to produce replacement plan for vehicles that are obsolete,” he said.

He said although the system is currently being implemented at Agriculture Headquarters they plan to roll-out the automated system to the districts, agricultural development divisions and all research stations.

In addition to having the Automated Fleet Management System, he said the ministry has also developed the Fleet Management Policy which aims at guiding the way we have to manage the transport system.

“The Policy covers among other areas the objectives, principles and strategies that shall ensure the provision of efficient, well coordinated, and sustainable transport operations so as to make significant contribution towards the improvement of transport service delivery within the Ministry,” he said.

He said it is therefore important that the resources that they use to deliver the services be efficiently used and managed to make sure that they deliver with minimal loses.

The World Bank has provided the financial support through the ASWAp-SP to enable the Ministry to build its capacity in transport management where among others they have trained one officer to BSc level and four officers have been trained to certificate level in mechatronics.

“These are providing improved services in the management of the ministry’s fleet of vehicles,” he said disclosing that the project also procured 24 vehicles to support implementation of the Ministry’s activities.

Considering that the Ministry had an old fleet which was very expensive to maintain coupled with government ban to procure vehicles as an expenditure control measure, he said this was a very big push to the sector.

Principal Secretary in the Ministry Erica Maganga said the Ministry had been facing a number of challenges when managing its fleet manually.

Some of the challenges are she listed were unreliable and old fleet as well as lack of information to enable the ministry to produce fleet replacement plan.

Fleet Operation inconsistencies, among various departments and shortage of skilled transport personnel to manage transport operations in various departments as well as poor coordination of fleet operations across the whole ministry were the other challenges.

She said the formulation of the Fleet Management Policy and associated Fleet Management Information System are some of mitigation measures on the transport challenges.

 

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